Simple SEO Practices That You Can Easily Establish To Be Search Engine Attractive

Simple SEO Practices That You Can Easily Establish To Be Search Engine Attractive

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SEO seems to be one thing that confuses most people and it really doesn’t have to be a great mystery. SEO stands for SEARCH ENGINE OPTIMIZATION which is simply making your website or blog post as appetizing to search engines as you possibly can. The easier it is to read, the higher your rankings. SEO is your website’s currency.

Keywords Are The Secret Sauce

There are several tools that can help you achieve this elusive mix of great content & relevant keywords. Keywords are the secret sauce in this recipe. From the very beginning, before you even build your website you probably had a niche. Maybe it’s food blogging, or building sales funnels or even dog grooming.

After deciding on your niche (even before naming your site) you should be thinking about 8 -10 important keywords that you know are the very basis of your website. Using the three examples above let’s see what we come up with.

Once you choose the top keywords in your niche you should start building the site with these words in mind. In your name, in your blog posts, in your social media posts every time you put something out there it should be with this strategy in mind.

Simple Strategies Already Provided

That’s not to say that these are the only words that you can use. On the contrary, it should be used as a guide to build on. WordPress is built on this system and by incorporating the use of correct headlines tags (H1, H2, H3, H4, H5, H6), proper categories, and relevant tags consistently you will build a foundation that is search engine friendly.

A Well-Established Website Can Still Tighten It Up From Time To Time

Even if you have a well-established website you can still tighten it up from time to time and to use all of the options open to you to get the most bang for your buck. Go into your analytics and start with the top 10 posts and then just clean it up and I also suggest taking the bottom 10 and find ways to make them better. Do one a week, do them all at once whatever it’s just normal content maintenance. (it’s a thing!)

I use the SEO by Yoast plugin on any website that I build. It works, it’s easy to set up and it’s compatible with just anything. (plugin conflicts are the #1 reason for website troubles). BUT I don’t see people using it to its full potential and it confuses me. Why bother creating content if you’re not going to make it easy for search engines like Google, Pinterest, etc to find you?

It’s not just setting up the plugin, there are certain steps you need to take for every single blog post, page, etc. When I’m in the backend of a website I see these important bonuses left empty time after time so I thought I’d make a quick video showing you how to use your SEO by Yoast to its full potential.

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Everything You Need To Know Before You Use That Stock Image

Everything You Need To Know Before You Use That Stock Image

The first thing you have to decide is whether you want images or photography? These are two totally different things. Do you need a stock photo of a landscape or a girl on a beach? Or are you working on branding as a whole or maybe you want a uniformed, polished look. There’s a big spectrum between free and paid and so many choices. I can get lost for days at some of the sites below. I use both free and paid.

I’ve fallen in love with the photography of Wonderfelle media. That’s where all of these gorgeous new images came from. It’s a subscription and I paid $45 for six months. That’s like $7 and some change a month. I don’t mind paying that for this much pretty! It makes me smile every time I look at it.

The new theme is by Restored 316 and it’s called the Market Theme. I LOVE, LOVE, LOVE Restored 316 WordPress themes. I’ve used several of their themes and they are so customizable! This one, though, is by far my favorite. It’ll be around for a long time.

I’m addicted to photography. I only want to look at other people’s work, though, my photography skills are nada, zilch, nonexistent. I’m the one who ends up with 16 pictures of the ceiling and only one blurry picture of half a grandkid. (true story!)

 

So let’s get right to it!

 

There are four basic types of photography licensing and you should be aware of which one the image you are using requires. I cannot stress enough Read The License Terms Before You Use The Image!

 

Creative Commons – There are 7 Creative Common licenses.

 

Attribution – means that the owner allows you to distribute, remix, tweak and build upon their work, even commercially as long as you credit them for the original work.

 

Attribution  (Noncommercial) – Same as attribution, but you can’t use them commercially. You can use them in a blog post, but nothing that you could sell.

 

Attribution No Derivatives – same as Attribution, except you can’t make any changes to the original work. You can use the image in a blog post or product, but you won’t be able to crop, rotate or change colors on a photograph with this license.

 

Attribution-ShareAlike licenses – This licenses let you remix, tweak and build upon the original work for commercial or non-commercial purposes as long as you credit it AND license your new creation under the same terms. This means that if you wish to share your new work, like say a free ebook, it must carry the same license.

 

Attribution-NonCommercial-NoDerivs – The most restrictive CC license, meaning you can use the creative work with attribution, but you can’t use it commercially and you can’t alter it in any way.

 

Zero – The least restrictive CC license. It means that the owner of the work has waived all rights and you are free to use the image as often and however you wish, however you like, with no attribution.

 

What this means for you as a blogger: Creative Commons images are great for bloggers because they are monetarily free and you can use most of them in blog posts, ebooks, and products. Just be sure to give attribution each time you use one and be careful about where you use a noncommercial image. You won’t need to attribute images with a CC Zero license.

 

Public domain – Images or works in the Public Domain mean that their intellectual property rights have actually expired, been forfeited or are inapplicable. Images are free to use whenever and wherever you’d like.

 

Rights Managed – You pay for an image based on how many times and how many places it’s being used and/or viewed. Because of these restrictions and the high cost, it is not feasible for a blog or website.

 

Royalty Free – Means that you don’t pay a royalty for each instance that you use the image like you might do with Rights Managed images. Once you’ve purchased a royalty-free license, you can use the image multiple times with no time limit. There are some restrictions, however: you can’t use it in a template and resell it, for example.

What this means for you as a blogger: Royalty Free images can be inexpensive and are great for blog posts, web ads, videos, ebooks and digital products without attribution.

How Do You Know If Images You’ve Already Used Are In Violation?

Tineye to search for it. Tineye allows you to upload an image or enter the image URL (right-click the image and select “Copy Image URL”). A list of websites, including stock image sites using the image, is returned.

 

Sites for images

Free images

 

Pixabay – All images and videos on Pixabay are released free of copyrights under Creative Commons CC0. You may download, modify, distribute, and use them royalty free for anything you like, even in commercial applications. Attribution is not required.

Unsplash – Free (do whatever you want) high-resolution photos. Subscribe to their newsletter and get a photo pack delivered right to your inbox.

Picjumbo – Free stock photo site created by designer & photographer Viktor Hanacek in 2013. It all started when any regular stock photo site didn‘t want his photos due to lack of quality. Two years later people downloaded more than two and half millions images from this site.

Gratisography – Free high-resolution pictures you can use on your personal and commercial projects.

Flickr – Not every photo on Flickr is available for you to use, even with attribution, so it’s best to find images using Flickr’s Advanced Search.

Stockphotos.io – A high quality site for public domain and Creative Commons photos.

Tineye – A simple shortcut to finding photos in a specific color palette. When you choose the color(s) you’d like to have in your image, TinEye will gather images straight from the Creative Commons images on Flickr. Choose up to 5 colors and even adjust the percentage of each color.

Stockpholio – It doesn’t take you to Flickr to download the images, you can download them directly from the site AND get the HTML code with the credits. It makes downloading images much faster.

30 Stunning HDR Photos w/ Creative common license. There are only 30 images, but there are some stunning cityscapes and other landscape types of images.

Photopin – Free photos for bloggers & creatives. You can download the images in several sizes without having to go to Flickr and there is HTML code available to cut and paste for attribution.

Wikimedia – Media file repository that makes media content (images, sound and video clips) in both the public domain and Creative Commons freely available. Because it’s a Wiki site, anyone can copy, use and modify any files as long as the terms of each is followed.

Libreshot – A project that contains free stock photos for private and commercial use. All photos and the whole website are created by Martin Vorel.

Europeana – An online collection of digitized items from European museums, libraries, archives and multi-media collections. There are many items here that are also in the Public Domain.

Photogen – Photos for commercial and non-commercial use. Categories range from business, agriculture, technology and arts to nature, travel and food and drink (plus more).

Freephotobank – FreePhotoBank is a free stock photo site. Feel free to download pictures (up to 2048 pixels, Creative Commons licence) but don’t forget to link back to FreePhotoBank !

Freefoto – Images in many different categories can be used for non-commercial purposes under the Creative Commons license for non-commercial, no derivatives, attribution license. For a fee, images can be made available for commercial use and in high resolution.

Freestockphotos – Owned and copyrighted by Daniel Speck. Mostly nature and travel images.

Photoseverywhere – A free stock photo site specializing in travel-related stock photos.

Burst.Shopify – A new free stock photo site that covers just about anything.

Pixwizard – There are nearly 100,000 images on the site that are completely free to use (without attribution), about 20,000 of which are exclusive to us and can’t be found anywhere else.

Free Templates – Looking for free templates for your next project? Find everything from brochures to tickets are available on this site.

 

Crowdsourced Stock –

 

Fotopedia – Many photos here are available under the Creative Commons license, but you have to read the caption on each photo very carefully. If the caption says “Photo: ” and then shows the little CC in a circle icon, then click on that to read the license for that one photo.

Photober – Photos are all available for both commercial and personal use.

Patternpictures – A free photo site that provides mostly photographic backgrounds and textures, but also a lot of travel-style photographs.

The Open Photo Project – The Open Photo Project is a photo sharing platform created in 1998 by Michael Jastremski. Contributors have offered their images free of charge under terms of Creative Commons licensing.

Dotspin – A social sharing website for where you can upload and either sell or share your Instagram and Twitter photos under a Creative Commons license.

Morguefile – Photographs that have been freely contributed by many photographers for use in creative projects. You may use them for personal or commercial use.

Stockvault – This site has free images just be sure to read the terms of use before using any of them.

 

Photographer Owned Stock

 

Lime Lane Photography – Kellie is the photographer/blogger behind Lime Lane and although she sells many photographs, she also shares a few for free. All photos are meant for blog posts.

Picjumbo – Viktor Hanácek adds free photos to PicJumbo every day.

Splitshire – Free stock photos for personal & commercial use.” Daniel Nanescu is an Italian Web & Graphic Designer and Photographer that shares his own photographs to use free for both personal and commercial use.

Superfamous – Dutch interaction designer Folkert Gorter shares his incredible biological, aerial and geological photography on this site.

Imagebase – Imagebase.net is a collection of vectors and photos of people, objects, urban, nature and travel, mostly taken by David Niblack. Images can be freely used for personal, commercial, non-profit, artistic, or creative purposes.

Function Design Blog – Liam McKay has offered to share 4 volumes of his hi-res photos. You have full permission to use them however you see fit.

 

Subscription-Based Services

 

Stockunlimited – I paid $49 for lifetime access through SumoApp. I use it constantly and it has a wide range of photos available to use.

Wonderfelle Media – This subscription runs about $10 a month or you can save more by paying for several months upfront. Amazing feminine styled photography that you can use anywhere. Receive free images for signing up for her newsletter.

Haute Chocolate – Another subscription-based photography site that has stunning feminine styled photography. Runs about $75 for three months. Receive free images by signing up for her newsletter.

Shay Cochrane – Beautiful photography bought in bundles or individually. Great for branding. Sign up for her newsletter and get your first image free.

Canva – Canva provides tons of free images. Some require purchase, but they are always $1.

Adobe Stock Photos – Tons of images. Subscription costs $29.99 a month with your first month free.

Stocksy – A pay as you go subscription site.

Stock Free Images – The largest web collection of free images. 1,607,385 images royalty free stock photos and illustrations.  

Death By Stock Photos – Subscriptions start at $15 and go all the way up to $180 per year. Get free images by signing up for their newsletter.

Graphicstock – Enjoy unlimited downloads of royalty-free photos, vectors, and illustrations. $49 a month or $99 for a whole year.

 

There is no way that I could include every single photo website, but these are the main ones. If you have more please feel free to add them in the comments below.

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Best & Worst Tools For Running Your Online Business

Best & Worst Tools For Running Your Online Business

Each year I am approached by companies wanting me to try their products & services and ultimately share them with all of you. Some have been great additions to my business others have left me disappointed and flummoxed. I thought I would share with you the best & the worst from the past year!

To begin with, I’m going to break it down into 4 categories.

  1. Blogging tools
  2. Social Media
  3. Email Marketing
  4. Running your business

Blogging Tools

As you know (if you have a blog) there is always so much that needs to be done in a short amount of time so anything that I can find that will:

  • Save Time
  • Save Money
  • Improve My Skills

is a Godsend to me. Now, I want to share them with you!

Web Hosting  

I have my own hosting that I provide through Flywheel (owned by WPEngine) which runs $20 a month. We provide fast, secure hosting, free SSL’s, and amazing support. I only have three spots available.

For someone just starting out or on a tight budget I use **Bluehost. I have to say that I have set up hundreds of sites on Bluehost and not once have I ever had a problem. Once upon a time, Bluehost was considered the bottom of the barrel in terms of hosting, but a few years ago they turned it around and I have to say that I’ve been very impressed with how hard they have worked to improve every aspect of their service.

Themes

I have always been a Genesis girl and **Studio Press is the place to get the best themes. A few months ago I had the opportunity to work with **Divi by Elegant themes and I have to say that I absolutely love it! It’s so versatile and easy to use and saves me tons of time. There are so many things included that you hardly need any plugins at all!

Plugins

Listen I know that those sneaky plugins get you where it hurts. I’m sure you have seen the notices in your dashboard ‘get this pro version’, ‘buy this’, ‘do that’.  Nine times out of 10 you don’t need it. There are free plugins for just about anything. My go-to plugins are:

  • Updraft Plus for backing up.
  • Wordfence for security.
  • Jetpack lots of things.
  • Akismet for spam.

If you’re using Genesis then I add:

  • Genesis Enews (optins)
  • Simple Social Icons
  • Simple Social Share

If you’re using Divi

  • Bloom (optins)

All of those are free & if there’s something you want just search the plugin repository.

Free Courses

From WordPress

WP Beginners
Neliossoftware

Hubspot created a blog post with 60 free online courses that you can take to improve your skills. If you don’t follow Hubspot’s blog you really should. There is always so much valuable information.

Would you like to learn more about Facebook ads? Here’s a great post by Insane Growth that explains it all.

Social Media

Social media is the bane of my existence, but it’s also a necessary evil. I build websites and create content with business tips for bloggers, entrepreneurs & small businesses. I get asked to try a lot of different social media scheduling tool and here is my honest opinion.

**#1 For me is Sendible.com. I run three different websites and manage several clients’ social media accounts. Scheduling blog posts and monitoring keywords that I set up, even monitoring my competitor’s social media accounts. If you run multiple blogs or social media accounts

Sendible is the best.

Most places make you pay per account so for three sites I would have to have three different accounts. I would only be able to pick up one RSS feed unless I had three different accounts.

I could not run my business without Sendible!

Sendible is different. I have a set number of services I can set up and it doesn’t matter how many RSS feeds you pick up and auto-posts new pieces. You can schedule them to repeat however many times it’s all completely up to you. I post to five different FB pages for various people and with Sendible I can do it automatically saving myself lots of time.

Then there is **Tailwind

I love using it for Pinterest.

I know I’m not taking full advantage of the features but what I am using I love. BUT  I don’t like them for Instagram. I tried it I really did, but it was just too confusing and I wasting to much time trying to figure it out.

A few years ago I bought a lifetime membership for Grum.co for only $39 and I love it for scheduling Instagram posts. That’s all it does Instagram, but it’s so easy to use. Unfortunately, they are no longer taking on new customers. If I didn’t have this I would make the time for Tailwind, but this one is just to easy and it’s a lifetime purchase.

CoSchedule

I love Co-schedule I really do, but because of the limitations of only having one site on one account, I just can’t justify that expense when I have other options. It offers a boatload of features and it’s easy to use.

There is really no “free” service for scheduling your content. You can use “Publicize” inside your WordPress site and it will automatically post to FB, Twitter, & LinkedIn.

I know that Buffer offers a free version but I’m not sure of its limitations. I’ve always found it too confusing to use.

If you’re going to spend money this is one of the places where I say if you can pay for it then get it. A good social media scheduler can save you loads of time while helping you build your tribe.

Email Marketing

In today’s 24/7, 100mph world if you’re not marketing through email then you’re leaving a lot of money on the table. You should absolutely be sending a welcome email sequence & sending out an RSS to your subscribers.

A few months ago, I was singing the praises of **Engagebay and I learned a very valuable lesson. Sometimes quick decisions can be the wrong decisions. It can send beautiful emails, there are tools for marketing, sales or service. I feel as if it is an excellent platform, but it just didn’t fit my needs. The main problem was the RSS emails. There just wasn’t enough flexibility and I actually sent out a few crazy emails before I gave up.

If you’re running a small business then I cannot recommend Engagebay enough. It’s beautiful, easy to use and handles so many tasks. It’s also affordable. Here is a link to their Youtube channel which has a lot of info about its features. It’s a great platform I just tend to have a problem with change I guess.

So, I’m back at MailChimp and that’s where I’m staying! I know my way around, it’s easy to use (most of the time) and it’s cheap. They have changed things and unless you have a paid account you are limited in what you can do. Such as only having one audience(list), limitations on automation, etc. I pay for The Blogging 911 account and use the free version for Wanding Web Designer & The Diary of an Alzheimer’s Caregiver my other two sites. The paid version runs me $9.63 a month.

Have you seen my the MAILCHIMP EXPLAINED ebook in the 911 Resource Library? It’s just one of the many free resources inside.

 

 

I’ve worked with ConvertKit before and it is easy to use. I didn’t like the design limitations and figure if I’m going to spend $30 a month it needs to have a lot more.

Running your Business

There are several tools that I use every single day to run my business. Some are free (well most are free) but they are still necessary. Tools such as:

  • 17Hats – is an all-around scheduling tool, lead capture forms, templates such as contracts or estimates. It runs $39 a month for all of its features and there are many. I personally only use the free version because I use the templates & lead capture forms (those project inquiry forms you see around here).
  • Acuity Scheduling – If you need an easy way for people to schedule appointments I highly recommend Acuity. Their free version has always been more than enough for me.
  • Asana – This is my project management tool and it keeps me on track when I’m building out a new site, managing other projects or even just things I need to do. There is both a free and paid version and I’ve always found the free version more than enough for my needs.
  • Canva – There is a free version of Canva that works very well. I use Canva almost every single day and I love it for it’s easy to use dashboard, to the free and paid elements like stock photos, icons, frames, colors, and fonts. For this, I splurge and get the paid version so that I can store my own logos, my fonts (up to 25) and my brand colors for $12.95.
  • Google Drive – Also free. I use it to store all of my clients’ assets. I like how easy it is and it works great with Gmail which is another great free tool. I do use the paid version of this and it runs $6 a month and I have tons of storage and it’s easy to use.
  • One Drive – This is part of my Microsoft subscription which is about $7 a month. This is where I keep all of my assets. (Such as stock images, templates, or other graphics).
  • Dropbox – This is where I store all of the backups for my clients & my own personal websites. This costs around $10 but they’ve added a bunch of new features.
  • Screencast-o-matic – This another thing I purchased from Sumo. It was a lifetime subscription for only $39 and I use it whenever I need to make tutorials or other videos where I share my screen. It’s something I purchased on APPSUMO.
  • APPSUMO – is a great place to find great deals on products or services to run your business! They always have freebies or lifetime deals that will save you tons of time and money.

Know some great tools that I might not know about? Let me know in the comments below.

** Means that it is an affiliate link if you purchase a service, with the (**) beside it, means that I will earn a small commission that will in no way affect your cost.

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Website Maintenance… Are You Doing It Correctly Or Not At All?

Website Maintenance… Are You Doing It Correctly Or Not At All?


I talk about website maintenance ALL OF THE TIME! Why? Because I spend A LOT of time fixing things that could have easily been avoided with proper website maintenance.

This got me thinking…I know you love your website.

I mean come on it’s the child that doesn’t talk back, doesn’t forget to put gas back in the car, and NEVER asks for anything! So you want to take care of it!

The reasons you’re not maintaining your site:

  • You love paying people like me to fix things.
  • You have way too much money and have to find ways to give it away.
  • Your website is “special” and never requires maintenance.
  • You don’t have time.
  • You don’t know how.

The first two reasons…I can’t help you, but my PayPal account is Rena@theblogging911.com!

The third reason…every website requires maintenance. It doesn’t matter what theme you use, what plugins you use, or even who designs it. It has to be maintained to stay safe, secure, and running optimally.

You don’t have time… Well, I have this maintenance plan….

You don’t know how to maintain your site properly! This must be it! So today we’re talking website maintenance.

First, foremost, & MOST IMPORTANT is having a good backup plugin. I prefer either Updraft Plus or Dropbox, but there are other options as long as you choose ONE of them…and actually, use it!

Backup your site before making any changes. How often should you back up your site?

Well, it all depends on how often you post, but definitely, every time you make a change, add something such as a plugin or theme. I backup my site and those that I maintain twice a month. I use the 1st & 15th. Using the same days every month helps me to remember easier. I always know that on those two days I am maintaining websites.

Second, you are going to want to update anything that needs it. You can always find those updates at the top of your dashboard.  Just click on the circle and it will take you to your update page. Here you will be able to update WordPress, themes, or plugins.

updates820x399

After doing all of your updates, and by the way I start from biggest to smallest (meaning I update WordPress first, then any themes even though you should only have the theme that is activated saved, and all plugins that require the updates). I also never update more than three plugins at a time.

Next, I go to SETTINGS>>OPTIMIZE DATABASE & DELETE REVISIONS and optimize all databases which will also get rid of any revisions (which add up quickly) and all spam comments.

After all of that is finished I check to make sure my site doesn’t have malware. I use Sucuri or Wordfence and I have to be honest here after some recent changes to Sucuri (you have to go to their website now to check your site) I prefer using Wordfence because I can check for malware right inside my dashboard.

I also do a front end visual check to make sure that my site looks as it should after the updates and if anything needs my attention.

If it’s the first of the month I also check site speeds by going to GT METRIX which is a free service. All you have to do is enter your URL and hit ANALYZE. I also head to “BROKEN LINK CHECKER”  and check for broken links. They also have their own plugin, but I find it kind of bulky and can sometimes conflict with other plugins.

 

 

 

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Do You Have An Emergency Plan For Your Business?

Do You Have An Emergency Plan For Your Business?

Have you ever thought about what would happen if you were to become incapacitated in some way? Maybe you’ve gotten sick or been in an accident whatever the reason, what would happen to your online business, Facebook groups, or your website?

Would all of your hard work go down the drain within weeks, leaving your readers wondering what in the world happened to you? Sponsored posts have gone unwritten, affiliate earnings abandoned, subscriptions canceled for non-payment and the list goes on.

The effects could be felt for months, even years to come. As a caregiver, I have to worry about these kinds of things all of the time. Not my website, but my life in general. Who can take over in case I can no longer do it. What happens if I get sick or hurt? 

There has to be a safety net in place long before that emergency happens or everything you’ve worked for could just disappear. Believe me, I know this first hand. If you haven’t read my story check out my About Page In my personal & business life I use a book called Cellphones Don’t Work In Heaven written by Mark C. Pope & Beverly R. Thompson. It’s a wonderful book and talk about a story! Whew, watch this video! The book covers every aspect of your life, but as a blogger or online business owner, we have another layer of need that just isn’t covered.

So the first step is to make a plan & I’m here to help!

    1. What Is Considered Critical Website Information?
    1. How To Gather Your Information
    1. Picking The Right Person
    1. Instructions
  1. Free Downloadable Critical Website Information Guide
  1. What Is Considered Critical Website Information?

I define this as anything needed to keep your website/business up and running. Everything from your website login credentials to the course you bought. Everything on the list may not be critical, but it’s nice to keep track of everything in one (two, or ten different places). I keep one online and one in my file cabinet.

    • Website Url and login credentials
    • Email (Gmail, Outlook, etc.)
    • Email service provider (Mailchimp, ConvertKit, etc.)
    • Web hosting
    • Media storage
    • Scheduling tools
    • Analytics
    • Affiliates
    • Your social media platforms
    • Creative Subscriptions
    • Premium plugins or extras that will need to be renewed
    • Posting Schedule
  • Instructions
  1.  How To Gather Your Information

Make a list, make several in fact, but start off with sections such as:

Your website, Social Media, Advertising & Analytics, Scheduling, and Other. You can use any system that works, but remember to include EVERYTHING so it may take you several days/weeks to get it all together. For instance, media storage would include things like Dropbox or Google Drive, but also Evernote, Onedrive, etc. A little bit here, and here, and there. It adds up.

Are you like me and get hit with shiny object syndrome sometimes? I’ll admit this, but only to you. I sometimes all the time sign up for great services or cheap offers *shush don’t tell my husband!* with all of the greatest  intentions in the world and then after chasing two-year-olds, following mom around shutting doors and turning off appliances, working on my clients work, working on my own business goals, plus cooking, laundry, bills most of the time I’ve forgotten by bedtime. Wait, bedtime what’s that? I have courses I’ve bought and never had time to open them up. Tomorrow never comes and pretty soon your inbox rivals your local library in quantity.

I also have two pretty cool tips that can help you keep control of the number of companies allowed into the prime real estate that is your email. The first one is a website called deseat.me. Enter your email address and you will see a list populate with every company that you’ve given your email address to and some that you may not have. Then it gives you a link to go in and delete the account if you choose.

As you can probably guess my email can sometimes get overwhelming. Trying to keep up with several different threads at once confuses my poor damaged brain. (I think that’s why I struggle so much with Facebook! My brain can’t keep up with it.) My friend Nesha from NeshaWoolery.com asked a question in her Facebook Group the Shelancers if we had a plan if something happened to us. It got me thinking about it A LOT I mean face it “we aren’t spring chickens anymore”. She also gave me another hot tip when she shared the tool unroll.me

It will change your life! You sign up for a free account and it will gather every single thing that you are subscribed to. Seriously, every newsletter, every subscription, and roll it up into one big newspaper or magazine. You have the opportunity to unsubscribe from multiple accounts, keep the ones that you want, and have the rest rolled up into one email delivered once a day or even once a week at whatever time you choose! How awesome is that!

My inbox is now full of the people who should be there…my clients. I can still get the newsletters I want. It just keeps them from coming one after another and creating that overwhelmed feeling I mentioned earlier.

    

  1.  Picking The Right Person

Picking the right person is a trickier matter. You need someone who is both trustworthy & tech-savvy. Maybe you already have a webmaster or V.A. and that would be the perfect option. They already have all of the information right at their fingertips. They should still have a contingency plan in place or you will be playing catch up from the very beginning.

If you don’t have access to an admin or web tech then you are going to have to train someone to literally be you in case of an emergency. I chose my daughter not only because of the top two reasons above but she’s the only one close enough to me that even knows how to turn a computer on and log in! I kid you not! My husband can operate two computers; an ATM and the self-checkout at Walmart.

Keep in mind that they are going to probably be flying blind so hitting them with everything that has to be done in your everyday online business life will most likely have them throwing up their hands in sheer brain overload.

Think of it this way. When an ambulance gets to a wreck they triage the situation. Who is in the most danger or hurt worse. So figure out the bare minimum that can be done to maintain your space and all of your hard work. Teach them starting with the most important and work your way down. At first, I would keep it to your top 5 most important things. Do it for a week at a time and have an alternative. You can always add more in small doses if you have someone willing to go above and beyond. You will owe them big time when all is back to normal for sure!

Just remember THE BARE MINIMUM, they will go back to the real world eventually. Teach them to maintain it, keep it safe, and keep it from having that abandoned feeling some sites whose creator has just ghosted…

 

  1.  Instructions

Not only should you leave a detailed list of exactly what needs to be done, but you should also schedule some time to show them step by step how to maintain the basics of your website and your business. Use visuals such as calendars or even maps. Blog post→ → Facebook → → Instagram. Whatever works!

Keep your content scheduled AT LEAST a week in advance. I’m not always successful at this, but I do try. I’ve started using “batch days”. I’m sure you’ve seen or heard these words in the last few months. If not, it means to set aside a certain day every month or week to create. One day for content, one day for graphics, or one day for scheduling social media. That way you can stay ahead of the game and if you use the same day every month or week you will never run out!

My problem is trying to think of things that will bring you true value. I know how valuable your time and inbox are and I want you to feel that it was worth it every single time you click that button!

Speaking of value, (see how I did that?)

I’ve done the hard part for you! I’ve created the 13-page download

to create your very own

Critical Information Guide

 A place to keep all of that new found knowledge in one simple place.

Print it out, but it in a binder, and keep it in a safe place.

It not only gives you peace of mind, but it feels like a fresh start. Clearing out the old and making room for the new. I want to add that I keep a paper copy of the Critical Information Guide, but I also keep an online version as well. I use LastPass, if you haven’t tried it check it out. Sometimes you just need to see the password, but it’s locked deep in our computer’s memory banks and all we get are ***************. It’s easy with LastPass, also free! It’s a Chrome extension so it’s simple to set up! If you struggle coming up with strong passwords try this free tool by TheBestVPN.com. You can generate strong, unique passwords by simply clicking a button and it’s also free!

 

That’s it for now!

*This post contains affiliate links. I will earn a small commission of the Cell Phones Don’t Work In Heaven.

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Everything You Ever Wanted To Know About Jetpack & Even Some You Don’t!

Everything You Ever Wanted To Know About Jetpack & Even Some You Don’t!

 

Some people love it, some hate it, and some seem to be totally baffled by it. I thought this would be an excellent time to explain its features and why I think you will find it extremely useful.

What is the Jetpack plugin?

First of all, Jetpack is not so much a plugin as it is a whole box full of tools, widgets, and services. Previously these were only available for users of WordPress.com. With Jetpack, Automattic, the company behind WordPress.com, has packaged all favorite features into one place to make them available for the self-hosted WordPress websites.

Currently, the Jetpack stack includes more than 30 powerful features. They cover topics from site customization, content tools, and user engagement, to site performance and security.

Because Jetpack allows you to hook up your self-hosted WordPress site to WordPress.com’s infrastructure, you will need to create an account with WordPress’ commercial version in order to run it. But don’t worry, it’s quick and easy to do and free of charge.

How to install Jetpack on your WordPress website

Though it comes with a whole host of features, Jetpack’s installation is no different from that of any other plugin. The only extra work you need to do is the aforementioned setup of a WordPress.com account to connect Jetpack to its service.

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1. Install Jetpack from the WordPress directory

The easiest way to install Jetpack is from within WordPress itself. Log into your site and go to Plugins → Add new. Search for ‘Jetpack’ if it doesn’t already show up on the front page. You can then install the latest version of the plugin by clicking ‘Install Now.’

Alternatively, you can also download Jetpack from the WordPress plugin directory and install it manually. To do so, click the download link on the plugin page download it to your computer. Unpack the archive and upload the plugin’s folder to wp-content/plugins on your server via FTP. Then log into your site, go to the Plugins menu and there click ‘Activate’ right under the plugin name. All done.

2. Set up a (free) WordPress.com account

You can go to this link for the signup. To set up your own account, you will only need an email address, a username, and a password. Fill in the necessary information and submit. You will receive an email from WordPress.com to confirm your account. Follow the link to finish the setup.

3. Connect Jetpack to WordPress.com

Once you have activated Jetpack, you will see a big green bar on the top of every screen inside your WordPress dashboard with a prompt to link your new plugin to WordPress.com. If you click on the link within the banner, it will take you right to the page where you can do so. Input your newly set up credentials and click on ‘Authorize.’

How to activate modules within Jetpack

To activate and deactivate the Jetpack’s features, go to Jetpack → Settings. Here you can see a list of all available modules and their status. On the right, you can order the list in several ways, by active or inactive modules, alphabetically, by newest, by popularity, and by topic.

In order to activate any of them, simply hover over the module in question and an ‘Activate’ link will appear. Click it and your new feature is ready to use. Hovering over a module which is already active will show a link for its configuration.

Beware of the bloat!

With more than 30 features and services to choose from, it is easy to go a bit overboard with Jetpack. Unfortunately, the plugin doesn’t help with that either as it will activate a whole number of modules by default. When I installed the latest version of Jetpack for the sake of this article, I found 20 of its modules already running when I first entered the settings page.

Therefore when you install the plugin, disabling everything you are not going to use should be the first thing you should do. Fortunately, this has gotten much easier over time and doesn’t require several clicks per feature as it used to. The new interface even lets you deactivate in bulk. For good reason.

Jetpack: 8 highlights from the feature list

Which modules should you keep running? That’s a fair question. With so many features, widgets, and services to choose from, it can be difficult to determine what is worth it and what is not. To help you decide, I will first give you a list of the highlights from the Jetpack app stack before moving on to the full list of available features.

1. Photon

Photon is a free CDN (content delivery network) plugin. It allows you to use WordPress.com’s infrastructure to load images appearing on your website (currently only for posts, pages and featured images) from an external source. As a consequence there are less bandwidth demands placed on your server, your website loads faster, which in turn is good news for readers and SEO.

Photon is one of the favorite modules of Jetpack and for good reason. It’s free, it’s fast, and because it’s part of the WordPress.com infrastructure, it is highly reliable. All you need to do is turn it on and it will automatically load all of your images into the system.

2. WordPress.com stats

Let’s face it, everyone with a website loves looking at their stats. Seeing the numbers for page views and visitors climb can be quite a thrill (or frustration). It’s probably safe to say that there are people out there who check their website statistics more often than their email.

However, there’s no need to log into Google Analytics for that. With Jetpack, your WordPress website will have its own stats right there on the dashboard, complete with:

  • Number of visitors on a daily, weekly, and monthly basis
  • All time views of your content
  • Top-performing posts and pages
  • Main referrers and search engine terms
  • Most-clicked links from your website

In addition to that there are also enhanced stats available on WordPress.com.

Granted, the level of information is by far not as sophisticated as Google’s analytics solution. However, WordPress.com stats give you enough for a quick peek at how your site is performing.

3. Monitor

Imagine you type in the address of one of your websites for a routine check. Instead of taking you right to it, you wait and wait and . . .the connection times out. What? Your site is down? How long has it been that way? How many visitors have you turned away without knowing? Oh my gosh, this is a disaster!

To avoid this kind of situation, Jetpack comes with Monitor. This service, the subject of a recent Weekend WordPress Project, will check on your site every five minutes and notify you via email if it detects downtime. This simple yet powerful feature alone is almost enough justification to install Jetpack on your website.

4. Publicize

Every marketer knows that pushing your content out to the social web is necessary these days. However, connecting your WordPress site to all social accounts can be a pain. Luckily, Publicize makes it a breeze.

The service allows you to connect up to six social accounts: Facebook, Twitter, LinkedIn, Tumblr, Path, and Google+. After you have done so, whenever you publish new material on your website, it will now be automatically shared on these accounts. Pretty neat, huh?

5. Related Posts

The folks over at WP Engine have a list of plugins which they don’t allow to be used on their platform. Among them are almost all popular ‘related posts’ plugins. Why? Because they are extremely database intensive.

If you look further down, however, there are a few plugins of the same kind of that they don’t have a problem with and Jetpack’s related posts plugin is among them.

The reason for that is that Jetpack allows you to outsource all the heavy lifting to the WordPress.com servers. What they effectively do is index your WordPress website and – from analyzing the available content on your site — then suggest related content underneath your posts. Good news for your loading times!

6. Jetpack Comments

Let’s face it, the native comments of the WordPress platform are already quite nice and there are a bunch of plugins out there, which make them even better. So what can Jetpack do that others don’t?

First of all Jetpack comments do not hijack the entire comment section as other solutions do. Instead, it offers a few key improvements that make life (especially that of your users) a lot easier.

Most notably is the fact that Jetpack gives them the opportunity to log in with their social and WordPress.com accounts. That way they do not have to set up yet another login with yet another website just to interact with your content.

Jetpack Comments can also be further enhanced with Subscriptions. This functions allows visitors to subscribe to comment threads and your entire website from the convenience of the comment field. Sounds good, doesn’t it?

7. Spelling and Grammar

Though many of us who use WordPress mainly as a blogging tool like to think of ourselves as word magicians, there is always room for improvement. Luckily the Spelling and Grammar module is here to help with that.

It’s essentially a spelling plugin for the TinyMCE editor that uses Automattic’s ‘After the Deadline’ service to improve your content. Smart suggestion technology offers improvements for spelling and grammatical errors, as well as customized profiles for users. It has never been easier to write better content.

8. Sharing

Jetpack makes integrating social media on your website as easy as drag and drop. Literally. Sharing allows you to change the number and type of social buttons visible underneath your content with just a few mouse clicks.

Besides the usual suspects, there are also a number of less common sharing services available such as Reddit and Pocket. If that is not enough for you, you can even create you own options. Besides that there are a number of customization settings available to make it all look the way you want.

Jetpack features – the full list

These eight services alone make installing Jetpack worthwhile. However, they are just the tip of the iceberg. Here is what else Jetpack has under the hood:

The settings area is broken down into 5 categories and they are:

  • GENERAL
  • ENGAGEMENT
  • SECURITY
  • APPEARANCE
  • WRITING

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GENERAL – Besides the connection tab there is also:

  • MANAGE – Manage all of your sites in one place.
  • NOTIFICATIONS – Get notifications on your admin toolbar and mobile device.
  • JSON – Allow applications to securely access your content through the cloud.

ENGAGEMENT

  • SEO TOOLS – Paid accounts only.
  • SITE STATS – Of course, this is where it collects your stats, insights, and who gets counted in those stats.
  • SHARING – This one is an important one. It includes the PUBLICIZE tab. Once you connect your social media accounts it will automatically post to them whenever a post publishes. It has an area where you can add sharing buttons to your posts/pages.
  • PUBLICIZE – Redundant since it takes you to the exact page as SHARING.
  • RELATED POSTS – This allows you to show related posts at the bottom of your blog posts.
  • COMMENTS – Basic comments.
  • LIKES – Adds WordPress likes at the bottom of each post.
  • SUBSCRIPTIONS – Allows readers to subscribe to your blog posts or comments.
  • GRAVATAR HOVERCARDS – Allows a “business card” of the commenters gravatar profile when you hover over their name.
  • SITEMAPS – Creates sitemaps so that your site is easily indexed by search engines.
  • ENHANCED DISTRIBUTION – Increases reach and traffic.
  • SITE VERIFICATION – This tab verifies your site or domain with Google Search Console, Pinterest, Bing, Yandex.

SECURITY

  • SCANNING – For paid accounts only.
  • PROTECT – Prevents brute force attacks and Whitelist management which mean that you can put your IP addresses in there so that you can never be blocked out of Jetpack.
  • MONITOR – Reports to you whenever your site is down.
  • AKISMET – Spam detection.
  • SITE BACKUPS – For paid accounts only.
  • SINGLE SIGN ON – Your users will be able to log into your site with their WordPress.com account. This includes two-factor authentication making it the safest login mechanism for your site.

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APPEARANCE

  • TILED GALLERIES – Allows you to create image galleries that you put into your posts/pages.
  • PHOTON – Speeds up images. I’ll talk more about this one further on. Photon is an image acceleration and editing service for sites hosted on WordPress.com or on Jetpack-connected WordPress sites. That means less load on your host and faster images for your readers. This speeds up your photos by serving your images to your viewers on the powerful WordPress.com servers.
  • CAROUSEL – You can make slideshows out of your images. You can also choose white and black.
  • EXTRA SIDEBAR WIDGETS – This is a really good one. It adds all kinds of great widgets that you can use. Add images, Twitter streams, your site’s RSS links.
  • WIDGET VISIBILITY – Allows you to easily decide which pages show which widgets. You can turn them off and on easily inside your widgets area.
  • CUSTOM CSS – Allows you to add CSS to your child theme.
  • INFINITE SCROLL – Infinite scrolling pulls the next set of posts automatically into view when the reader approaches the bottom of the page.
  • MOBILE THEME – Optimize your site if your theme isn’t mobile responsive. This is another one I’ll discuss further down.
  • HOLIDAY SNOW – Yes, you can make it snow on your site. Used mostly during the holiday.

WRITING

  • WP.ME SHORTLINKS – Give your posts shortlinks.
  • SHORTCODE EMBEDS – Allows you to easily add videos from Youtube, Vimeo, Slideshare.
  • VIDEOPRESS – Upload and embed videos to your site.
  • CONTACT FORM – Create a contact form on your site.
  • SPELLING & GRAMMAR – Checks your spelling, style, & grammar.
  • MARKDOWN – Compose posts and comments with links, lists, and other styles using regular characters and punctuation marks. A quick and easy way to format text without needing any HTML or coding. More on this later.
  • POSTS BY EMAIL – You can upload any post from any client by email.
  • BEAUTIFUL MATH – Add math equations to your posts/pages.
  • CONSTANT CONTENT TYPES – You can enable portfolios or testimonials.

So, is Jetpack worth downloading?

There’s no denying it, Jetpack is chock full of a lot of awesome features. Putting them all in one centralized place inside “one plugin to rule them all” also sounds very appealing. Especially if you take into account that it is run by the people behind WordPress.com and each feature has therefore been stress tested on hundreds of thousands of blogs.

The biggest downside of the plugin, however, is the price you pay for its feature richness — the size. Unzipped, Jetpack is many times larger than the WordPress core. Especially for those running their websites on shared servers, this is an important consideration. Plus, pretty much all modules inside the WordPress stack can be had in other form as individual plugins, often with more features.

So should the Jetpack plugin be a part of your site? More than 13 million people, me included, have already answered that question with yes. However, it really depends on your needs. If you are only going to use one of its main features, you might be better advised to find another plugin for that purpose. But even if you will only utilize two or three of its compartments, in my opinion you should go for it. Either way, you will only find out if you test it.

Do you use Jetpack? What is your favorite feature? Or if you don’t use it, why did you decide against it? Let us know in the comments.

 

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